More than 3.5 million paying customers use Google’s G Suite to collaborate in real-time at work, and Google just introduced a slew of new features to help them. Here are five tips to get the most out of Google’s G Suite.
1. Name Versions of a Doc, Sheet or Slide.
G Suite customers can now name a version of a document, spreadsheet or presentation to denote which rendition it is. As an example, you can set the name as “Version 1.0” or “Version with accepted edits”. This makes it an easier way for you to see where the document stands and to see if anything needs to be done further with it. Customers may also benefit from the ability to view only named versions, to quickly jump through labeled versions.
2. Accept or reject all edit suggestions at once in your Doc.
Often, edits to docs are quick punctuation, grammar, or formatting changes. To help your team save time, you can now accept all changes in bulk instead of going through each individual suggestion. This time reducing method provides you the access to focus on getting the Doc out to wherever it needs to go.
3. Mobile update: suggest changes in a Doc from your device.
Out of town on a business trip? Need a way to help the rest of your team? Android, iPhone, and iPad users can now suggest changes via mobile to help team members work on the go. This feature can be accessed by turning on the “Suggested changes” toggle in the app. Then, you’re set to start typing in “Suggestion mode.”
4. Visualize data in Sheets.
Using machine learning, you can visualize data without using a formula. Simply ask Explore to create a “histogram of products sold in 2017” or “bar chart for ice cream sales last month,” to automatically create a chart. This gives a better understanding on what sales can be expected, not to mention, looks much better for a presentation aspect.
5. Google Cloud Search in Docs and Slides.
G Suite Business and Enterprise customers can now use Google Cloud Search within Docs and Slides via the Explore feature. Simply click on the Explore icon in Docs or Slides, and type what you’re looking for–a plan you need to reference in Drive, an email, calendar appointment, the internet–and using machine intelligence, Cloud Search will surface the relevant information to help you work more efficiently right within your Doc or Slide.
This is just a snippet of what Google’s G Suite is capable of. Here at Iron Cove Solutions, we are able to provide all the training necessary with all the aspects of G Suite and many more cloud services. See what we can do for you!