Data Loss Prevention (DLP) is an advanced policy management system that comes with Microsoft Office 365 (requires Exchange Online Plan 2 or higher). DLP policies work with email being managed through Microsoft Outlook and Office 365’s Outlook Web App (OWA).
As part of Microsoft’s security and compliance capabilities, DLP helps to keep sensitive data in-house and out of the wrong hands. For example, your organization may have a critical industry compliance requirement (like HIPAA). Or, you may simply be interested in keeping your company’s Excel price list from being sent outside of the company using Microsoft’s powerful Document Fingerprinting technology. Whatever it is, you can manage its release policy by using DLP.
DLP can be set up to be as simple or complex as you need it to be. Easily select a ready-to-use DLP policy template, or create a policy from scratch. DLP policies can then be activated and automatically enforced.
DLP policy enforcement may mean simply blocking a message containing certain content from being sent outside of your organization. Or, if you still want people to be able to send sensitive information you can create policy tips so they’re notified they’re about to send sensitive information. In addition, you create encryption rules, and real-time admin incident notification alerts.
We think DLP is a hidden gem within Office 365’s Exchange Admin Center. DLP’s ability to analyze, protect, and report on sensitive data flow is part of what makes Office 365 so powerful. Let us know what your business requirements are and we can help you create a DLP policy using Microsoft Office 365.